Moving is something we would love to avoid as much as possible. This is due to the difficulties of packing, shifting and unpacking that needs to be done. Compared to residence, office relocation provides immense complexity. However, with a proper checklist in hand, it can be handled smoothly.
Six months in advance
- Evaluate your current lease status, damage related settlement etc.
- Finalise a budget and scout for moving companies with their quotes.
- Evaluate your inventory for extra insurance coverage.
- Finalise on a team to help with moving.
Three months in advance
- Finalise the moving date and finish paper formalities with the current landlord.
- Create a shifting plan with your team and delegate tasks and deadlines to the members.
- Let your service providers, customers and associates know about your plans.
- Make a master-list of furniture, machinery, equipment and supplies.
- Book specialised equipment for shifting, if required. Reserve elevator timings with the building manager of current and new premises.
One month in advance
- Discuss with your IT team regarding installing the network connections. Connect your new premises with phone and network facilities.
- Organise keys, parking spaces and access codes for the new office.
- Purchase new furniture for new office, if required.
- Find storage spaces outside for temporary storage.
- Tag each furniture, equipment, machinery and supplies for shifting.
- Communicate your change of address on your social sites, business web pages, banks and subscriptions.
- Create a backup of all the files in your computers, in case of any glitches with the IT facilities during transit.
One week in advance
- Request your employees to take care of their personal belongings.
- Review the moving day schedule with your team.
- Buy enough packing supplies, floor and wall protectors to safeguard any damage while moving.
One day in advance
- Complete all the packing
- Collect passes and parking cards from your employees
On the moving day
- Equipment and machinery are moved first.
- Have a refreshment budget in hand for the moving team.
- Place the boxes near their respective desks in the new office.
Conclusion
The relocation of an office is an uphill task but Black Tie moving company provides seamless packing and moving. They are experts in preventing any damage to your equipment and machinery.